Bylaws
Revised 3/22/12
Article I. Name
A. The name of this organization shall be The Consortium of Academic libraries and Learning Resources (CALLR).
Article II. Purpose
A. The purpose of this organization shall be to enhance library and learning resources centers' cooperative activities and services that would benefit the users of the member institutions.
B. Achievement of said purpose is to be through regularly scheduled meetings, specially called meetings, information exchanged research, and special projects.
Article III. Membership
A. Membership is open to all libraries and learning resource centers of the UH/CL Advisory Council, the Gulf Coast Council of Community College Presidents, and other interested academic institutions of the Gulf Coast region. Current membership includes:
Alvin Community College
Brazosport College
College of the Mainland
Galveston College
Houston Community College System
Lamar University-Beaumont
Lamar University-Port Arthur
Lamar University-Orange
Lee College
Lonestar College System
San Jacinto College District
University of Houston-Clear Lake
Wharton County Junior College
Including units, branches, or campus' libraries of these colleges or college districts. Libraries or learning resources centers of other interest academic institutions may be admitted to membership by a simple majority vote at a regular meeting.
B. Executive members shall be chief executive librarian or director of member libraries of districts. Consortium business requiring the commitment of funds from member institutions will require a majority vote from the executive members. It will be the responsibility of each executive member to receive appropriate institutional approval for any CALLR activities requiring institutional commitments.
C. General members shall be librarians and staff members from the member libraries.
D. All members shall be entitled to one vote on all matters other than the commitment of funds, at regular meetings.
E. Each executive member may appoint one of their designates to alert a CALLR officer of any changes (additions or deletions) to the list of members under their institutions’ name.
Article IV. Institutional Representation
A. Action taken by the organization will be decided by simple majority of the membership present at any meeting.
B. Any action requiring the obligation of resources of staff would call for a vote by the executive members or their designate and will carry with a simple majority vote. A vote on an executive decision can be called for by any executive member on any issue before the CALLR membership.
Article V. Officers
A. Elected officers of the organization shall be a Chair, Vice-Chair/Chair-Elect, Secretary, RefShare Chair, and Web Master.
B. The officers shall be elected annually at the Fall meeting and shall take office immediately following that meeting.
C. The Chair shall be responsible for the affairs of the organization and shall preside at all regular and special meetings.
D. The Vice-Chair/Chair-Elect shall be responsible for planning programs and notifying designated members of meetings.
E. The Secretary shall keep minutes of the regular and special meetings of the organization and give notification of all meetings. The Secretary shall also be responsible for all records of the organization, the mailing roster, and the CALLR directory.
F. RefShare Chair shall be responsible for soliciting topic ideas from membership during the Fall and Spring meetings, determine the final topic(s) for discussion, and notifying designated members of such topics.
G. Web Master shall be responsible for the maintenance of the CALLR web services.
H. All vacancies among officers shall be temporarily filled by appointment from the Chair and shall be filled by election from the floor at the next regular meeting.
Article VI. Meetings
A. The organization shall meet in the fall and in the spring.
B. Special meetings shall be held at the discretion of the Chair.
Article VII. Committees
A. Committees will be established at the discretion of the Chair or the membership.
Article VIII. Program Speakers
A. The Vice-Chair/Program Coordinator shall be responsible for securing one or more program speakers.
B. The Vice-Chair/Program Coordinator shall extend an invitation to the program speaker(s) to join the membership for lunch.
C. A lunch will be provided by the Host site to each program speaker. The Host site will ask the Vice-Chair/Program Coordinator to share the expense for multiple speakers.
Article IX. Amendments
A. These by-laws may be modified or amended by a two-thirds vote at any duly convened meeting or by mail ballot after proper advanced notice of two weeks has been given prior to such consideration.
Significant Decisions Passed by the CALLR Membership
3/22/12
Bylaws revised, edited and passed by CALLR membership.
11/19/09
Lamar University (Beaumont) librarians expressed interest in joining CALLR, and it was approved as there is no formal process for this. They need to be listed on the website.
04/21/94
By-Laws revised, edited and passed by CALLR membership.
11/07/91
Acceptance of a reciprocal borrowing agreement.
04/27/90
Lamar University-Orange officially accepted into CALLR.
10/26/89
That all decisions passed by the membership will be appended to the By-Laws each year and that the By-Laws and decisions be made a part of the annual membership directory.
Resolution that a fee be charged for meetings/luncheons at the option of the host college.
Article I. Name
A. The name of this organization shall be The Consortium of Academic libraries and Learning Resources (CALLR).
Article II. Purpose
A. The purpose of this organization shall be to enhance library and learning resources centers' cooperative activities and services that would benefit the users of the member institutions.
B. Achievement of said purpose is to be through regularly scheduled meetings, specially called meetings, information exchanged research, and special projects.
Article III. Membership
A. Membership is open to all libraries and learning resource centers of the UH/CL Advisory Council, the Gulf Coast Council of Community College Presidents, and other interested academic institutions of the Gulf Coast region. Current membership includes:
Alvin Community College
Brazosport College
College of the Mainland
Galveston College
Houston Community College System
Lamar University-Beaumont
Lamar University-Port Arthur
Lamar University-Orange
Lee College
Lonestar College System
San Jacinto College District
University of Houston-Clear Lake
Wharton County Junior College
Including units, branches, or campus' libraries of these colleges or college districts. Libraries or learning resources centers of other interest academic institutions may be admitted to membership by a simple majority vote at a regular meeting.
B. Executive members shall be chief executive librarian or director of member libraries of districts. Consortium business requiring the commitment of funds from member institutions will require a majority vote from the executive members. It will be the responsibility of each executive member to receive appropriate institutional approval for any CALLR activities requiring institutional commitments.
C. General members shall be librarians and staff members from the member libraries.
D. All members shall be entitled to one vote on all matters other than the commitment of funds, at regular meetings.
E. Each executive member may appoint one of their designates to alert a CALLR officer of any changes (additions or deletions) to the list of members under their institutions’ name.
Article IV. Institutional Representation
A. Action taken by the organization will be decided by simple majority of the membership present at any meeting.
B. Any action requiring the obligation of resources of staff would call for a vote by the executive members or their designate and will carry with a simple majority vote. A vote on an executive decision can be called for by any executive member on any issue before the CALLR membership.
Article V. Officers
A. Elected officers of the organization shall be a Chair, Vice-Chair/Chair-Elect, Secretary, RefShare Chair, and Web Master.
B. The officers shall be elected annually at the Fall meeting and shall take office immediately following that meeting.
C. The Chair shall be responsible for the affairs of the organization and shall preside at all regular and special meetings.
D. The Vice-Chair/Chair-Elect shall be responsible for planning programs and notifying designated members of meetings.
E. The Secretary shall keep minutes of the regular and special meetings of the organization and give notification of all meetings. The Secretary shall also be responsible for all records of the organization, the mailing roster, and the CALLR directory.
F. RefShare Chair shall be responsible for soliciting topic ideas from membership during the Fall and Spring meetings, determine the final topic(s) for discussion, and notifying designated members of such topics.
G. Web Master shall be responsible for the maintenance of the CALLR web services.
H. All vacancies among officers shall be temporarily filled by appointment from the Chair and shall be filled by election from the floor at the next regular meeting.
Article VI. Meetings
A. The organization shall meet in the fall and in the spring.
B. Special meetings shall be held at the discretion of the Chair.
Article VII. Committees
A. Committees will be established at the discretion of the Chair or the membership.
Article VIII. Program Speakers
A. The Vice-Chair/Program Coordinator shall be responsible for securing one or more program speakers.
B. The Vice-Chair/Program Coordinator shall extend an invitation to the program speaker(s) to join the membership for lunch.
C. A lunch will be provided by the Host site to each program speaker. The Host site will ask the Vice-Chair/Program Coordinator to share the expense for multiple speakers.
Article IX. Amendments
A. These by-laws may be modified or amended by a two-thirds vote at any duly convened meeting or by mail ballot after proper advanced notice of two weeks has been given prior to such consideration.
Significant Decisions Passed by the CALLR Membership
3/22/12
Bylaws revised, edited and passed by CALLR membership.
11/19/09
Lamar University (Beaumont) librarians expressed interest in joining CALLR, and it was approved as there is no formal process for this. They need to be listed on the website.
04/21/94
By-Laws revised, edited and passed by CALLR membership.
11/07/91
Acceptance of a reciprocal borrowing agreement.
04/27/90
Lamar University-Orange officially accepted into CALLR.
10/26/89
That all decisions passed by the membership will be appended to the By-Laws each year and that the By-Laws and decisions be made a part of the annual membership directory.
Resolution that a fee be charged for meetings/luncheons at the option of the host college.